Friday, 21 June 2013

New York New York. Part 1

A couple of years ago during one of my periods of attempted world domination I set off with my then partner in crime to launch a project at New York Comic Con. Now I had been to Las Vegas and attended the Creation Star Trek Convention, so I was pretty sure I knew what to expect.

I was wrong.

In my various roles I am an Event Sales specialist my then partner is an event management specialist so between us we were confident that we knew what we were doing to establish our site on the convention floor and present our concept.

This is where the universe reeled back and with enormous amounts of laughter said  "puny humans" and proceeded to show us the error of our ways. We had organized everything and timed things perfectly from our arrival and set-up to the delivery of our AV equipment. Many emails between us and the event coordinators and the contractors had our schedules  set and ready to go to maximize our time in New York and deliver our message.

I just didn't realize how long both coffee breaks and lunch breaks take.

The entire operations of the floor shut down during these periods, whilst people continued to work on their stands nothing was delivered, nothing could be connected and nothing could be done about it. If not for large amounts of coffee I would have gone mad.

If you have ever stood in line waiting to be served, inching slowly forward waiting for your turn with your deli number in hand, then you're next and the person serving goes to lunch. That's how it feels.

I had rung the av supplier, our equipment had been delivered a hour ago a quick check with
the operations coordinator  and I found it was at the loading dock, but it couldn't be delivered because the loading dock staff were on lunch. I was then informed that the crew that were doing the delivers to the sites on the floor would be on lunch after the dock team came back. This meant a av set up that I could go and carry back to my stand myself would not be delivered for over two hours.

This is just the way it is. We thought we were ready for anything but we weren't, so all of you planning to set up in the USA, go for it, but talk to someone who's been there first. We sorted it all out, I missed getting to go to a museum I really wanted to go to, but the adventure was now only beginning.

The doors were about to open with 120,000 fans arriving . What happened next?

More to come.  

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